Job Description

Assistant Trust Officer

San Pasqual Fiduciary Trust Company is the only California and Nevada-based trust company dedicated to providing trustee-only services. We do not sell investment products, which enables us to provide our clients with truly impartial fiduciary service. We devote our skills, expertise, and resources to trust administration and management. We are a small but growing firm located in Downtown Los Angeles, California and Reno, Nevada. The company fosters a client-first culture and collaboration, accountability, and long-term career satisfaction are the company’s key values.

We are seeking someone to join our Trust Professionals Team in Reno, Nevada, working as part of a Nevada-licensed trust company.

Please note that this position has a HYBRID office/remote schedule. It is NOT 100% remote, and employees are expected to report to the Reno office on a regular basis.

This is a full-time position working with private trusts, including components of banking, trust and estate law, and asset management. Successful candidates for this role will demonstrate their technical strengths and contribute to our day-to-day client operations, without any requirement for business development or sales. The role requires great attention to detail to comply with all policies, procedures, and trust accounting practices.

At least 1 year of trust administration or associated experience in a trust-related field (CPA working with trust accounts, attorney, paralegal, etc.) is required. In addition, a professional demeanor with interpersonal communication skills and the ability to maintain strict confidentiality is a must. You would work as part of a team, assisting with the administration of various trust accounts.

Our Ideal Candidate is:

· Someone with an entrepreneurial mindset, wanting to be directly involved in the day-to-day administration for our clients and embraces the phrase “other duties as required”.

· Naturally curious, a self-starter interested in learning and welcomes constructive feedback.

· An organized, detail-oriented, hands-on team player who enjoys a challenge.

· Can effectively manage multiple ongoing projects and successfully prioritize multiple tasks with good judgment.

· Has a problem-solving mentality, can think on their feet and change course quickly and calmly.

· A good communicator, willing and able to take the initiative to pick up the phone to speak with clients or advisors to resolve concerns or issues.

· Currently located within a commutable distance of our Reno office.

Primary Job Duties and Responsibilities

· Serve as Assistant Trust Officer on a variety of trusts to ensure each trust is administered in accordance with applicable laws, regulations, and the terms of the governing instrument.

· Onboard new trusts including the transfer of assets and assembling and reviewing new account pre-acceptance materials, such as trust instruments, portfolio holdings, partnership agreements, KYC information, and trust accounting records.

· Effectively establish and manage client relationships through interaction with grantors and beneficiaries.

· Perform annual reviews of assigned trusts and evaluate the performance of investment advisors assigned to the trusts.

Assist with tax return process, including gathering tax documentation, coordinating return preparation, sending tax payments, and reviewing return information.

· Establish and maintain relationships with attorneys, CPA’s and other professional advisors to ensure clients receive exceptional service and to enhance business development opportunities.

· Other special projects and additional duties as assigned.

Educational and Other Requirements

· Bachelor’s degree ( Emphasis in Trust Administration, Business, Finance, Accounting, or Law preferred).

Willingness to continue education (CTFA, CFP, CFA Foundations Certificate)

· At least 1 year of previous experience involving trust accounting and/or estate planning concepts (previous trust administration, CPA working with trust accounts, attorney or paralegal working in trusts and estates, etc.).

· 3-5 years of work experience, preferably in an office environment .

· Proficient in Microsoft Office (Outlook, Word, Excel).

· Aptitude to understand and perform basis mathematical calculations such unitrust calculations, and other percentage-based calculations.

· Familiar with Adobe Acrobat.

· Ability to pass background check.

Desired Skills

· Strong analytical and problem-solving skills.

· Excellent organizational skills with the ability to manage and prioritize multiple projects and competing deadlines.

· Outstanding verbal and written communication.

· Capacity to understand complex legal documents (trusts, wills, court rulings).

· Exceptional attention to detail in all facets of the job and the ability to exercise independent judgment.

· Ability to learn new processes and skills and desire to grow with the company.

· Ability to ask for and receive feedback on work and apply changes as necessary.

Team/people oriented.

· Flexible and receptive to contribute in a variety of ways that often arise in a small office environment that may not correlate to the candidate’s technical skill set, and actively suggest improvements to procedures and policies.

· High integrity with diligent work ethic.

· Previous experience with ClientPoint, TrustDesk and/or OneSource a plus.

PLEASE NOTE that we are ONLY looking for local candidates. This position is NOT 100% remote and we do not pay for relocation services.

Hourly compensation. Some overtime typically available after completion of training period. Eligible for a raise and/or annual performance bonus. Employee benefits include paid time off, paid holidays, paid volunteer time and medical, dental, vision, and retirement plans.

No phone calls or recruiters, please. We will contact you if you are a potential match for the position.

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