Job Description

We are seeking a highly organized and experienced Office Manager / Executive Administrative Assistant to join our team. The ideal candidate will bring 3–5+ years of office management or sales administration experience and thrive in a fast-paced, detail-driven environment. This role is critical to maintaining operational efficiency and supporting our executive team.

Key Responsibilities

• Oversee daily office operations to ensure a smooth and efficient workplace.
• Manage budgets, track expenses, and handle supply ordering and inventory.
• Support sales administration, including pricing updates and report generation.
• Create and maintain Excel reports using advanced features (e.g., formulas, pivot tables, charts, VLOOKUP/XLOOKUP).
• Post and manage content on the company’s LinkedIn and other social media platforms.
• Assist with HR-related tasks (onboarding paperwork, record keeping, etc.) as needed.
• Develop fillable forms and e-signature documents using Adobe Acrobat (training available if needed).
• Provide executive-level administrative support, including calendar management, meeting coordination, and internal communications.

Qualifications

• 3–5+ years of experience in office management or sales administration.
• Proficiency in Microsoft Excel (advanced skills required).
• Strong organizational skills with impeccable attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with LinkedIn or other social media platforms for business use.
• Adobe Acrobat form creation experience a plus (or willingness to learn).
• HR or recruiting experience is a plus but not required.

What We Offer

• Competitive base salary ($50,000 – $75,000, based on experience).
• Supportive and collaborative team culture.
• Opportunities for skill development and professional growth.
• Training provided in tools such as Adobe Acrobat and HR systems. (If needed)
• Auto Allowance
• PTO
• Health Insurance (Vision and Dental)
• Retirement Plan

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