Job Description

A global law firm with a growth-focused mindset and a strong international presence is seeking an Executive Assistant to join its San Francisco office, supporting the Corporate team. This high-visibility role will provide comprehensive administrative support to 2–3 Partners/Counsel and 3–4 Senior Associates. The ideal candidate will bring corporate practice support experience, preferably with a combination of both in-house and law firm backgrounds.

Responsibilities:

• Provide high-level administrative support to 2–3 Partners/Counsel and 3–4 Senior Associates in a Corporate practice.
• Manage complex, high-volume calendars and travel arrangements, ensuring alignment with client and internal priorities.
• Coordinate and prepare materials for client meetings, including agendas, presentations, and documentation.
• Liaise directly and confidently with clients and their support staff as a trusted point of contact.
• Draft, edit, and proofread correspondence and legal documents with strong attention to detail and professionalism.
• Handle general administrative tasks including phone coverage, scanning, printing, and document management.
• Track and upload engagement letters/emails to ensure compliance; assist with billing and client invoicing processes.
• Submit and manage expense reports, track time entries, and support budgeting tasks as needed.
• Maintain updated client contact databases and assist with business development outreach and events.
• Support internal marketing efforts including the creation of presentations, client pitches, and other collateral.
• Collaborate closely with other EAs and team members, sharing workload coverage and updates.
• Work flexibly, including outside standard hours, to meet critical deadlines or assist with events.

Qualifications

• Bachelor’s degree required.
• 3–5 years of Executive Assistant experience supporting senior executives in a global law firm, with a focus on corporate.
• Experience supporting high-level attorneys or partners with intensive administrative needs.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and prioritization skills, with excellent attention to detail.
• Exceptional communication and interpersonal skills; professional and composed under pressure.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, resourceful, and capable of working independently and collaboratively in a fast-paced environment.
• Flexible, team-oriented, and comfortable adapting to evolving needs and priorities.

Salary:

$115,000 – $125,000

• Comprehensive Benefits Package and Bonus Potential Included

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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