Job Description
Purpose of Position
In this role, will also work closely with the NA Demand Plan, Operations, and Production functions to ensure the proper distribution of the items to the right location, expected time of arrival, correct quantities maximizing cost, and ensuring Del Monte's Fresh Produce quality.
Accountabilities:
- Send daily inventory reports
- Run Broadcast report, consolidate different reports (Sales function Reports / Sales Inventory Report) – which feed into master file that allow to have the visibility of the inventory by port.
- Oversee tracking of inventory and carryover
- Provide help to Product Manager and Product Analyst in reference to the management and movement of inventories in each of the ports. Comparing demands vs fruit in orders, to have a better projection of the possible inventory at the end of the week.
- Develop ways to mitigate shortages of product for daily truck loading
- Analyze data extracted from PPRO, in order to determine the volume that is projected to be oversold for the day as well as for the week, in order to avoid multiple order changes or order cancellations due to not having product available.
- Tracking Nonconformance fruit to find a customer and advising sales as fruit is being cut from allocation and orders
- Be in support of the Manager / Analyst in the follow-up to multiple emails from QA, in order that all fruit placed under non-conformance leave in a short time to minimize losses, assist in allocation changes if necessary.
- Assist and fix oversell
- Assist sales through calls on the phone or in teams about changes in orders, based on availability of fruit, assist ports with changes in orders or transfers, based on the work plans of each port, in case fruit is not there available.
- Maintain all KPI Reports up to date
- Run weekly sales order recap to review how much was shipped by sales, run adjacent report to see what was allocated to sales as well as total volume requested to tropics for said week. do the same for the organics and plantains program.
- Review all Flat Files from tropics for third-party / commercial lines bringing product to ports in NE & SE.
- Keep an up to date inventory of product coming in and compare to amount of said product requested by coo, advise fellow product managers on what is arriving to their port, time, date and qty of fruit.
- Work closely with Traffic and Network Shipping
- Provide and obtain most accurate information related to Commercial Line vessels arrival, delays and relaying the information in a timely manner to Product Managers in regards to product being brought to NE & SE.
- Advise Procut Managers & Sales in a timely manner if third party vessel fruit is arriving late and start adjusting orders to prevent trucks not being able to be loaded.
- Provide back-up and coverage for Product Manager and Product Analyst
- As needed on a daily basis, when out on vacation or not available - in all 4 ports (NE & SE)
- Cover all of the Product Manager/Product Analyst daily duties, running inventory report by port to see overages and advise sales on fruit being left behind based on request, run various reports to see carryover and align with port on how to cycle the inventory by a “age of fruit”.
- Advise sales on oversells and open fruit that needs to be pushed into the market. Prepare departmental spreadsheets and reports needed to prepare for arrival, allocation and distribution of incoming inventory for future weeks.
- Follow up with sales on sending in their allocation request in timely manner to meet deadlines by tropics on fruit request. Follow loading plan provided by port to comply with fruit availability and avoid having trucks waiting on containers to be stripped to then be loaded.
- Make changes as needed on orders based on fruit availability or quality and advise sales on changes and follow-up with port on how to manage the situation.
- Assist Product manager as needed with third party carriers’ invoices reconciliation.
- Support in the billing work of the fruit that enters from Mexico, when requested, this in order not to cause delays in payments to our suppliers.
- Assist Senior Manager as needed with special projects
- Work in applications to pull data for various tracking reports to prepare for forecasting and future market planning. Advise on day to day inventory trends, third party fruit qty arrival, trends by sales based on fruit requested by fruit being sold/moved.
- Maintain all current files, spreadsheets and reports up to date and edit with new information as needed and make adapt new formats.
- Monthly reviews of each of the files, with the purpose that these are working correctly and thus avoid mistakes in fruit orders.
- Within maintenance, the review of each of the codes currently used in PPRO is handled, as well as the addition of new codes requested to sales requirements.
- Receive all inbound POs from third party carriers from Mexico into our system Match inventory arriving to what was requested and align with orders or adjust as needed and advise sales/port.
- Prepare presentation for weekly meeting with Sales VPs and Account Managers.
- Run various reports to obtain information from weekly market trends, run comparison reports to provide data to sales as well as top management team.
- Inform on vessel schedules, provide and advise on any and all information related to quality/nonconformance and how we are working with tropics to correct the situation, compare our sales to competitors sales and year-to-year trends.
Minimum Skills Required:
- Education- College degree with specialization in Agriculture or Business Administration
- Experience- Past experience in fast-paced, high-stress environments is a must
- Specialized knowledge- Must be proficient with Microsoft Office Business Suite (Excel, Word, PowerPoint, Outlook) and be fully capable to learn how to use the legacy system currently in use to run the Company on a daily basis
- Skills- Position requires exceptional computer skills, organizational skills, and time management, prioritization as well as both verbal and written communication skills
- Abilities- The ability to solve complex problems at a moment’s notice.
- Professional Certifications and/or Licenses- None
- Leadership behaviors- Candidate must be adept at interacting with colleagues at all levels and at dealing with conflict
- Languages spoken- English
Preferred:
- Additional Education- Knowledge of import procedures and protocols is very helpful as is familiarity with quality control practices as it pertains to produce.
- Additional languages- Spanish
- Develop additional skills on Produce Pro thru trainings.
- Proficient in excel.
- Ability to multi task between different ports and commodity.
- Ability to develop solutions swiftly
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